Getting Myself Better Organized
This past week has been really good for learning some skills and techniques to better utilize some tools and apps (that I already have) for improved organization of my projects, snippets of information, etc, and so in response to one person’s question, I put some screenshots together with annotations on some ways I use Evernote , Adobe Bridge and Google Drive . as well as some advantages and disadvantages of each.
Evernote and/vs Google Drive/Dropbox
So here are some screenshots with Annotations that I put together to explain how and why I use BOTH Evernote and Google Drive (which to me kind of includes Docs, because Docs are stored in Drive).
Evernote
=> Multiple ways to view my notes – Tags, Notebooks, Notes. These are easily customizable, shareable, etc. If I can’t remember when I put something, I have lots of ways to search for it.
=> Easy to clip URLs, text, images directly from the Web, assign them Tags, etc., then add notes
=> If you have either Premium or Business editions (I have Premium and am looking at Business for my office), any PDFs that you add become searchable, as does text on scanned documents or images, or even images taken with cell phones, etc.
=> Related Notes are nice, although I don’t use them much
=> Reminders and Tasks (not using these much, but starting to experiment with them)
=> Can add links to other Notes within Evernote for easy cross-reference (I just learned this today and love it)
Google Drive
=> Not great for viewing all file types, such as Camera RAW, Tiff, etc., BUT by using Adobe Bridge, I can see all file types. Since I use Photoshop extensively, this is a huge bonus for me. Can’t do this with Evernote.
=> Great for organizing folders of similar or related file types, which you can’t do in Evernote
=> Folders, Sub-folders, Sub-sub-folders, etc etc etc – can’t do this in Evernote
=> It stores Docs, but any actual docs have to be edited in other programs. With Evernote, I edit it directly within the note.
=> Drive and Docs obviously have FAR greater capacity for working with many file types – spreadsheets, documents, presentations. Evernote is improving, but still far behind.
=> When using Finder in Mac, assuming that I’ve added Tags to the various documents, I would have similar searching ability to find something that I misplaced, but within Evernote, I’ve already created a big library of Tabs that don’t have counterparts within Drive or Finder, so it’s easier to find stuff for me in Evernote than Drive, if I forgot where I put it.
Obviously, everyone will use apps slightly differently, and find more benefit in some things than I do, and less in others. However, these are some of the key points that jumped out at me.
Admittedly, I learned a HUGE amount about Evernote this week, and before this week, I couldn’t have told you some of this. It’s quite certain that Drive can do more than I know, as well, so I’m always up for learning more.
Mike Allton David Amerland Leni Spooner Julia Aspinwall
#organizationtips #evernotetips #adobebridge #makingsenseofthemadness
